August 9-16, 2025, Ubud, Bali Yoga Retreat
BOOKING YOUR RETREAT
Please let Sonja know by email (info@yogaplusphysio.com) that you intend to participate.
She will send you an invoice for 30% of the retreat fee as an Initial Deposit
Paying your deposit is confirming your booking of this Retreat
Paying your deposit is also seen as having read, understood and agreeing to the Cancellation Policy and Terms and Conditions, so please ensure you are fully aware of both of these documents (below)
TRAVEL INSURANCE AND VACCINATION
Please purchase appropriate travel insurance to protect your investment. It’s best to be prepared for any eventualities that might happen, hence avoiding or at least, easing the disappointment of having to miss the retreat.
Please consult your doctor regarding vaccination advice.
DETAILS OF THIS RETREAT
Retreat name: Yoga, Meditation, Relaxation AND EXPLORATION
Retreat Destination: Ubud, Bali
Retreat Commencement Date: 9/8/2025 at 4 pm
Retreat Duration: 7 nights, concluding 16/8/25 at 10.30 am
Retreat Accommodation: Single, double/twin share, triple share available.
All bungalows and standard rooms can accommodate two people. Master suites can accommodate three people. There are no actual single rooms in this centre. Rooms will be allocated according to order of booking, availability and needs of people where possible.
Inclusions:
Accommodation for 7 nights (rooms will be allocated by ballot, according to your costing choice)
Pick up from Denpasar airport. (We will liase with you when you have booked your flights to arrange pick up)
Daily buffet breakfast at the Shala Cafe.
Welcome dinner at 'The Shala Bali' Restaurant (three courses)
Use of The Shala Bali's delightful infinity pool.
Filtered water dispenser in your room.
Daily/twice daily yoga, meditation on most days in the most beautiful Yoga Shala situated in the rice fields (part of our retreat centre)
2 x 90 minute massages (or equivalent) at Dharsana Veda Spa
Kecak and Fire Dance Performance (or something similar ; transport Included)
Traditional Balinese Cooking Class
Balinese Offering Making Workshop
2 guided walks- orientation and local rice paddies walk
We will help you with our local knowledge as much as possible to find your way around, choose restaurants and cafes, spas (for massage and other delightful self-care experiences) and other activities which will be at your expense
Farewell dinner at local high class restaurant (three courses).
Please note that in extenuating circumstances, such as bad weather, some of these activities may change and an equal price activity will be offered.
Exclusions:
Flights into and out of Bali
With the exception of two special dinners (first and last night), lunches and dinners will be at your cost. There are many cafes and restaurants within short walk supplying healthy and delicious food. You will be able to liase with other retreat participants to have meals together and to try out the different restaurants and cafes. Meals in Bali are mostly very inexpensive.
Extra cultural activities, extra massages etc
Travel to airport at the end of your stay
PAYMENT DETAILS
Retreat cost:
Bungalows (3 available): Master suite (possibly 2 available):
SINGLE pp $$3690 DOUBLE/TWIN SHARE pp $3590
DOUBLE/TWIN SHARE pp $2990 TRIPLE SHARE pp $3290
Deluxe rooms (8 available):
SINGLE pp $3990
DOUBLE/TWIN SHARE pp $3290
Payment terms:
Initial Deposit - to secure your place at our Yoga Retreat in Ubud, Bali 9-16 August 2025, a minimum non-refundable deposit of 30% of the Retreat fee is due by November 1, 2024. (Sonja will email you the amount depending on your accommodation preference, prior to the 7th).
Second payment - of 20% of the Retreat fee is required by February 6, 2025 . (6 months before the Retreat). Sonja will email you the amount depending on your accommodation preference, prior to the 24th.
Final payment - of 50% of the Retreat fee is required by July 6, 2025 . (1 month before the Retreat). Sonja will email you the amount depending on your accommodation preference, prior to the 24th.
All payments are by bank transfer to the nominated account details provided on your invoice. All fees stated are in Australian Dollars.
CANCELLATION POLICY
IF YOU HAVE TO CANCEL
1. Once paid, the initial deposit is non-refundable.
2. Once paid, the second payment is non-refundable.
3. Once paid, the final payment is non-refundable.
(The above is based on the cancellation policy of the Retreat Centre’s (where you will be staying) Terms and Conditions under which we are obliged to operate)
Get in touch early if you need to cancel for whatever reason. We will do our best to re-sell your place, which we have a better chance doing if you let us know as soon as possible. If we are able to re-sell your place, we will be more than happy to give you a refund of the full amount paid, minus the non-refundable initial deposit.
IF WE HAVE TO CANCEL
We would only cancel the retreat in exceptional circumstances resulting in us not being able to offer the retreat as advertised, if the minimum number of participants to run the retreat is not met, or in case of Force Majeure (an act of God).
Should this happen, we will notify you as soon as we have knowledge of the cancellation and will refund you the full amount you have paid. We cannot be held liable for any expenses, which you may have incurred in the process of cancellation.
TERMS AND CONDITIONS
EARLY CHECK IN/LATE CHECK OUT
Please notify us in advance of any need to arrive early or leave late. We’ll look to accommodate your schedule as much as possible.
ROOM ALLOCATION
We will do our utmost to allocate room types according to order of booking and taking into consideration special needs. Once rooms are allocated, we cannot guarantee that we can make changes upon your request.
ALLERGIES AND DIETARY REQUIREMENTS
We ask that you tell us one month in advance about any dietary issues/requirements so we can do our best to cater for your needs.
PEACE AND CALM
The Retreat’s primary goal is to find calm and peace within, with the help of yoga’s wonderful tools and the beautiful natural environment. We ask for participants to respect each other’s space by keeping noise volumes down and being sensitive to each other when choosing to engage in conversation. Each participant will have their own reasons for being on this retreat and we need to respect that. As part of the facilitating the healing environment of this retreat, at times we might suggest short periods of silence.
Please do not to post photos on social media taken by you with other participants without their express consent.
If your participation in the retreat is cancelled due to misconduct, no refund will be offered. If a participant chooses to vacate or cancel a retreat setting prior to the end of a retreat, they do so of their own free will and no refund will be offered.
PARTICIPATING IN YOGA, MEDITATION CLASSES AND OTHER ACTIVITIES
During the Retreat, Sonja brings her professional skills as a physiotherapist and yoga teacher as well as life skills to help retreat participants increase their confidence in movement. All due care is taken in the instruction of these classes and only poses deemed safe for the student will be taught. Do not attempt a move that you do not understand, looks too difficult or is uncomfortable. Seek an alternative pose or ask the teacher for assistance. The teacher will not be responsible for any injuries incurred. Be aware that you are responsible for your own well-being throughout all classes.
You agree that your participation in all retreat activities, accommodation use, travel and transportation (private, hired, public, with or without a hired driver) is purely voluntary and you agree to assume all the risk of injury and activity and/or damage in participating in all activities, accommodation, use and transport services and options offered during the Retreat.
THIRD PARTY SERVICE PROVIDERS
You acknowledge that the Retreat Organiser contracts with a range of third parties and individuals to assist in the running of the Retreat. This includes Peter Varendorff being a yoga teacher and assisting Sonja Varendorff with administration.
To the best of the Retreat Organiser’s knowledge, these third parties are qualified to perform the duties they are contracted to perform. The Retreat Organiser will not be held liable for injury, damage, loss, delay or irregularity or anything that may occur due to the behaviour of these third parties. Any advice or information given is given in good faith, but the Retreat Organiser will not be held liable for any outcome resulting from such advice.
MEDICAL TREATMENT CONSENT
As a Retreat Participant, you consent to:
· receive medical assistance / treatment which may be deemed advisable in the event of injury, accident, and/or illness during the retreat.
· waive any right to bring an action for loss or damage against the Retreat Organiser where assistance / treatment (provided or attempted) has accidentally worsened your condition.
RELEASE FROM LIABILITY
You agree that the Retreat Organiser is released from all liability arising from any negligence or fault, for death, disability, personal injury, property damage, property theft, or actions of any kind which may occur to you, including your travel to and from the Retreat, food poisoning and accommodation issues.
WEATHER
August is one of the best times for good weather in Bali, however we cannot guarantee sunny weather every day. The resort does provide each room with umbrellas; however, we recommend you bring appropriate footwear for rain and fine weather.
PERSONAL ITEMS AND BELONGINGS
You are solely responsible for the safekeeping and care of your personal items and valuables. The Retreat organiser holds no responsibility whatsoever for any loss, theft, breakage or damage to personal items and belongings during any Retreat activities, (organised or personal) and to / from the Retreat.
remember: Paying your deposit is also seen as having read, understood and agreeing to the Cancellation Policy and Terms and Conditions, so please ensure you are fully aware of both of these documents (above)